Information for Researchers
What services does CHHS provide to faculty seeking external funding?
The CHHS Research Support staff assists faculty who are seeking external funding for their research pursuits through training and tip sheets. In collaboration with the Principal Investigator, we provide assistance for each step of the proposal preparation process from identifying funding sources to proposal development and submission. We also act as the liaison to the Office of Sponsored Programs and University Advancement (which oversees managed sponsors).
Contact: Stephanie Ouren
Are faculty required to work through the CHHS Research Support staff when submitting a proposal?
No. The CHHS research proposal support staff is an optional service provided to faculty in the College. If they prefer, faculty can largely work on their own. In either case, the department/school’s financial officer and department chair must be kept informed of proposal submission. And, please note that the department head and the CHHS Research Associate Dean must sign off before sponsored programs will submit a proposal. Therefore, while working with CHHS Research Support staff is not required, it is a good idea to do so, so that questions, issues, and concerns are resolved before sign-off needs to happen. It is suggested that faculty aim to have their proposal ready for review and submission one week prior to the deadline. It is required that the budget sections of the proposal be submitted for review and at least five days before the due date so that routing can begin three days before the due date.
How do faculty find external sources of funding?
There are several options for finding external sources of funding including SPIN searches, SMARTS notification, grants.gov and Colorado Grants maintains a helpful Colorado Funder Website list of foundations. For detailed information on finding external support, visit the external funds page.
Besides grants.gov, Sponsored Program Information Network is the most efficient tool for searching for external funds. SPIN is available through a subscription that CSU’s Sponsored Programs office provides. This automated daily alerts system notifies investigators of relevant new programs that match their custom profiles. The SPIN Matching and Research Transmittal Service pushes relevant funding opportunities to users via daily emails. Sponsored Programs has an overview and profile instructions.
Questions? Call Stephanie Ouren at (970) 491-6070.
What is the difference between a "gift" and a "sponsored activity?"
A gift is an unconditional and nonreciprocal transfer of cash, securities, or property to the CSU Foundation to benefit Colorado State University. Most often, individuals, corporations, and foundations make gifts and are managed by the Office of University Advancement. A sponsored activity is a transfer of cash or securities that in substance is a purchase of goods and services. Typically, federal and research agencies fund sponsored activity and are managed by the Office of Sponsored Programs. There is a process in place to determine which entity will administer the award once CSU has received the notice of award.
What is a "managed" sponsor and why is "clearance" necessary?
CSU has identified a group of foundations and corporations that are assigned a key contact in University Advancement. They typically have multiple interests and/or many faculty potentially seeking their funding. These are called managed donors and have been selected for coordinated contact in order to maximize their relationship with CSU. Clearance from University Advancement is required before a proposal can be submitted to any of the managed donors. It’s best to contact Stephanie Ouren, CHHS Research Support Services Coordinator, by email at email@example.com before contacting any private funder (corporation or foundation).
What are "SPIN" and "SMARTS"?
SPIN is an acronym for “Sponsored Programs Information Network,” a computer database of current and available funding sources. SMARTS is the “SPIN Matching and Researcher Transmittal System,” an electronic notification system that alerts faculty to funding opportunities that match specific program criteria. Visit the SPIN website.
What is an "RFP" or "RFA?"
RFP and RFA are acronyms for “request for proposal” and “request for application.” These terms refer to requests from funding sources for submissions of project proposals. Each funding source has specific and unique RFP/RFA requirements, which are usually found on the funder’s web site. The word “guidelines” is often used interchangeably with RFP/RFA.
What is Kuali Research?
Kauli Research is a Web-based proposal tracking and database system. It is the location to enter general information regarding planned proposals. KR provides proposal notification to Sponsored Programs and University Advancement; serves as the mechanism to obtain approval to submit to a Managed Sponsor; and offers a user a variety of search/report capabilities regarding planned proposal submission. Visit the CSU Administrative Applications and Resources website and choose Kuali Research from menu for access to KR. A complete KR record will include a complete detailed budget, a budget narrative and a project description. If proposal includes subaward, it will also include subaward documentation. Cost sharing and indirect split information will also be necessary before final proposal approval and submission.
What are indirect costs?
Indirect costs, also known as “F&A” (Facilities and Administrative Costs), are the costs of doing research that cannot be directly related to a specific project but are nevertheless incurred by the University as an expense of engaging in research. Examples include facilities and equipment use, library expenses, research administration, and accounting support. Visit Vice President for Research website to link to the chart that outlines CSU’s negotiated indirect rates as well as current fringe benefit rates.
What is cost sharing?
Cost sharing, matching, and cost contributions are all terms used to refer to the sharing of project costs by sources other than the external funder. Examples of cost sharing might include portions of the salary and fringe benefits of researchers or graduate students for time spent on the project, but not paid for by the grant. Confer with your department/school’s financial officer and your department/school’s chair early in the process when a proposal involves cost share.
What is the role of the Office of Sponsored Programs?
The Office of Sponsored Programs is the coordinating office for externally funded sponsored activities at the University. OSP serves Colorado State University faculty and staff in research initiation through assistance in identifying funding opportunities and with the preparation and submission of proposals, as well as in the administration of the University’s funded projects with contractual arrangements. Visit the OSP Website.
Who are the contacts in the Office of Sponsored Programs?
The OSP staff is organized into teams supporting each college and unit. The members of Team 5, who support the College of Health and Human Sciences, are below:
- Marilyn Morrissey, Senior Research Administrator, (970) 491-2375
- Sheila Durnil, Research Administrator, (970) 491-1559
- Damion Dyson, Accounting Technician, (970) 491-4867
- Sponsored Programs Team 5 email is firstname.lastname@example.org